Senior/Specialist Contract Administrator – St. John's, Nl

Working with an Owner/Consultant team, the incumbent will have a level of authority required for day-to-day decision-making, guided by the Company’s policies and procedures and the Public Procurement Act. In fulfilling this mandate, the incumbent is expected to interface extensively with the Senior Manager, Major Projects, Commercial (or delegate), Buyers, Project Managers, project execution teams, corporate supply chain, and functional Company managers to ensure their full awareness of the requirements of the projects.

The ideal candidate will have the experience and education to perform the duties and job functions associated with this position, which include, but are not limited to, the following:

• Primarily responsible for administering commercial agreements in accordance with Company policies and procedures and the Public Procurement Act.
• Assisting in the development of contract templates, requests for proposals, tenders, and other commercial offerings;
• Overseeing the preparation, issuance, evaluation, and award process associated with commercial offerings;
• Ensuring compliance with contract terms and conditions;
• Ensuring contractual notice provisions are enforced;
• Ensuring the archiving of all commercial information in the proper form and location;
• Reviewing and commercially verifying invoices for payment;
• After award, overseeing all commercial communications with Contractors;
• Drafting notice communications under agreements for management review and approval
• Coordinating commercial meetings with Contractors and document discussions;
• Reviewing and assessing Contractor claims/change requests for entitlement, informing management of claims, negotiating favourable settlements to claims and change requests, and obtaining appropriate approval;
• Managing the preparation and approval of change proposals and change orders and maintaining a change order register;
• Working closely with procurement Buyers to ensure the timely processing of commercial documents;
• Ensure the proper tracking of all performance security, insurance, and other relevant commercial documentation to ensure all commercial requirements are being met and coverage does not lapse;
• Coordinate the closeout of contracts once completed;
• Ensure compliance with internal procurement policies as well as the Public Procurement Act and associated policies and regulations;
• Providing general commercial support to the Owners Team, as required;
• Perform any other commercial or project duties as assigned by the Senior Manager, Major Projects, Commercial;
• Maintain files and adhere to IM standards; and
• Proactive support of a safety culture where “Nobody Gets Hurt.”